<![CDATA[Office OneNote Gem Add-Ins - Document]]>Sun, 07 Feb 2016 15:32:20 -0800Weebly<![CDATA[How to Back Up Shared Notebooks from OneDrive?]]>Thu, 21 Jan 2016 06:31:26 GMThttp://www.onenotegem.com/document/how-to-back-up-shared-notebooks-from-onedriveDrop Down Notebooks from OneDrive

"OneNote Batch" provide a "Backup" feature help you to drop down all notebooks to your local disk from OneDrive. You can use this feature to back up your notebooks in OneDrive.

Run "OneNote Batch", and you can use the notebook icon to identify the online notebooks ( shared notebooks ).

Follow steps:
  1.     Click "Export" tab -> "Backup" group -> "Backup" feature.
  2.     On the left section tree, check the notebooks in OneDrive.
  3.     Choose a Windows local folder to save these notebooks.
  4.     Click "Start" button to start backup these notebooks.
Drop Down Notebooks from OneDrive
Drop Down Notebooks from OneDrive
Local Backup
After "OneNote Batch" backup completely, click "Go to Export Path" button.
It will open the backup folder with Windows Explorer.
We can see these notebooks save as like OneNote local notebooks.
  •     Notebooks and section groups save as Windows Folders.
  •     Sections save as .one file.​
Local Backup
Local Backup
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<![CDATA[How to typing text on OneNote rule line?]]>Sat, 16 Jan 2016 01:54:53 GMThttp://www.onenotegem.com/document/how-to-typing-text-on-onenote-rule-lineOneNote Rule Line Misalignment Due to Text
OneNote rule line general help you inking or handwriting on page.
When you attempt to typing text on OneNote rule line, you will find you cannot make the text sit on the rule line. The rule line misalignment due to text.
OneNote Rule Line Misalignment Due to Text
OneNote Rule Line Misalignment Due to Text
Make All Text Fit on OneNote Rule Line
It is possible typing text on these OneNote rule line?
Yes, Gem for OneNote v30 provide a feature to make the typing text fit for the page rule line.

Just simple click "Gem for OneNote" -> "Edit" tab -> "Change" group -> "Paragraph Fit for Rule Line" feature. It will make all text fit for rule lines.
Make All Text Fit on OneNote Rule Line
Make All Text Fit on OneNote Rule Line
Tip:
  1. You can move the Outline to adjust text to fit for your sense.
  2. You cannot insert table, image … and so on other elements except text. They will destroy the rule line format.


Change Rule Line and Simple Click to Adjust Text Fit For
You also change to other OneNote Rule ( like "Standard Rule" ), and just simple click "Gem for OneNote" -> "Paragraph Fit for Rule Line" feature again, it will adjust all text to fit for the new rule line.
Change Rule Line and Simple Click to Adjust Text Fit For
Change Rule Line and Simple Click to Adjust Text Fit For
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<![CDATA[Create Form with Content Controls in OneNote]]>Fri, 15 Jan 2016 06:15:03 GMThttp://www.onenotegem.com/document/create-form-with-content-controls-in-onenoteGem for OneNote v30 will add Content Controls for OneNote.

What is Content Controls?
Content controls provide a way to design documents and templates that have these features:
  • A user interface (UI) that has controlled input like a form.
  • Restrictions that prevent users from editing protected areas of the document or template.

Creating a Basic Form in OneNote
For Example:
We are creating a form in OneNote, and want to add Content Controls to provide a UI that is optimized for user input.
Creating a Basic Form in OneNote
Creating a Basic Form in OneNote
Insert a Date Picker Control into OneNote Page
  1.     Put the cursor in page to ready insert content control.
  2.     Click ""Cooperation" tab -> "Controls" group -> "Date Picker" Control.
  3.     In "Gem Control Properties" window, input "Title" value ( Like "Date Picker" )
  4.     Click "OK" button, Gem will insert [Date Picker] control into OneNote page.
Insert a Date Picker Control into OneNote Page
Insert a Date Picker Control into OneNote Page
How User Use This Date Picker Control?
After Gem insert [Date Picker] content control, a user just simple click on the [Date Picker], a Date Picker dialog will pop up to help the user to choose a date.
How User Use This Date Picker Control?
How User Use This Date Picker Control?
Insert a Drop Down Combo Box Content Control
  1. Put the cursor in OneNote page
  2. Click "Cooperation" tab -> "Controls" group -> "Combo Box" Control.
  3. In "Gem Control Properties" window, input:
        *  Title value will insert into page as display text, example: Choose Status.
        *  Caption, prompt inside combo box window.
  4. Items, Click … button to edit the items in Items Editor, a line as an item. Example:
            Single
            Married
            Civil union
            Divorced
            Widow
  5. Click "OK" button to insert Combo box control into OneNote page.
Insert a Drop Down Combo Box Content Control
Insert a Drop Down Combo Box Content Control
How User Use This Combo Box Control?

You can see the [Choose Status] after Gem insert comb box control into OneNote page. 
A user just simple click on the [Choose Status], it will pop up a choice window to help to choose an item.
How User Use This Combo Box Control?
How User Use This Combo Box Control?
​A Finished Form
Follow is a form with content controls.
  • [Date Picker],Select a date from date picker for Date: value.
  • [Choose Status],Marital Status combo box, user can choose a item among the "Single", "Married", "Civil union", "Divorced", "Widow"。
  • [Choose],Combo box for "Do you have children?", user can choose Yes or No.
A Finished Form
A Finished Form
User Fill in a Form with Content Controls

Send this form to a user, user can easy to fill in it.
Follow is an example after fill in.
User Fill in a Form with Content Controls
User Fill in a Form with Content Controls
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<![CDATA[OneNote Search Specify Tags, Filter Paragraphs with Tags]]>Mon, 11 Jan 2016 00:47:47 GMThttp://www.onenotegem.com/document/onenote-search-specify-tags-filter-paragraphs-with-tagsOneNote Batch Processor now add advanced feature to find tags.

Add Multiple Tags to A Paragraph in OneNote
In OneNote, you can add multiple tags to a paragraph, but OneNote don't provide feature to search this type paragraphs.
Add Multiple Tags to A Paragraph in OneNote
Add Multiple Tags to A Paragraph in OneNote
Search All Tags in OneNote
In OneNote Batch:
  1.     Click "Home" tab -> " List" group -> "List Tags" feature.
  2.     Check all sections in the left section tree if you want to search in all notebooks.
  3.     Click "Start" button on the right side.

OneNote Batch will search and list all paragraphs with tags. 
It will list multiple lines when a paragraphs has multiple tags.
Search All Tags in OneNote
Search All Tags in OneNote
Filter Paragraphs with Single Tag

After listed, we can easy and quickly to filter these paragraphs  by tag.
It just simple click a tag icon on the top of list, it will filter these paragraphs.
Filter Paragraphs with Single Tag
Filter Paragraphs with Single Tag
Filter Paragraphs which Include Multiple Tags
If you just want to list those paragraphs include multiple tags, follow steps:
  1. At first, Choose "AND" item in "Tags" group.
  2. Then, Click multiple tags on the right.
OneNote Batch will filter the paragraphs which include these tags.
Filter Paragraphs which Include Multiple Tags
Filter Paragraphs which Include Multiple Tags
Other options in List Tags Feature
"List Tags" feature has other options to filter these tag paragraphs:
  •     Input keyword to filter these paragraphs.
  •     Specify tag create date range to filter these tag paragraphs.
  •     Specify tag completion date range to filter these tag paragraphs.
  •     Click paragraph item will jump to real paragraph in OneNote.
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<![CDATA[Using Gem Image Tool to Draw Arrow on OneNote Image]]>Fri, 25 Dec 2015 01:51:15 GMThttp://www.onenotegem.com/document/using-gem-image-tool-to-draw-arrow-on-onenote-imageWe have known that we can draw arrow in OneNote page.
  • Advantages: Easy to erase these arrows from page.
  • Disadvantages: Difficult to keep these arrows with pictures when we insert text.


"Gem for OneNote" image tools also can draw arrow on image.
  •     Advantages: These arrows are drawn into image.
  •     Disadvantages: Cannot erase these arrows.

Choose Image to Edit
  • At first, select an image in OneNote page.
  • Next, Click "Gem for OneNote" -> "Object" tab -> "Image" group -> "Crop" feature.
It will pop up Gem Image Tool to edit this image.
Choose Image to Edit
Choose Image to Edit
Draw Arrow on Image
In Gem Image Tool, Click down "Arrow" button.
Now, we can draw arrow on the image.
After edit, click "Save" button to save back to OneNote.
Draw Arrow on Image
Draw Arrow on Image
Arrow in Image
After save back image from Gem Image Tool, we can see the arrow append inside image.

Attention: These arrows cannot be erased.
Arrow in Image
Arrow in Image
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<![CDATA[Quickly switch between typing mode and drawing mode in OneNote]]>Tue, 22 Dec 2015 07:46:34 GMThttp://www.onenotegem.com/document/quickly-switch-between-typing-mode-and-drawing-mode-in-onenote
Using Keyboard Shortcut for Drawing

We can using keyboard shortcut to quickly switch between typing mode and drawing mode.

Follow is Keyboard Shortcut for drawing:

  • Type Mode: Alt + D + T
  • Lasso Select: Alt + D + L
  • Panning Hand: Alt + D + H
  • Eraser : Alt + D + E
  • Draw Tools: Alt + D + P
  • Color & Thickness: Alt + D + C
  • Shapes: Alt + D + S



Using QAT ( Customize Quick Access Toolbar )

If you use a pen to drawing in OneNote, to quickly switch between typing mode and drawing mode, you can add the drawing commands to QAT, then you can touch the commands quickly to switch.

Add Drawing Commands:
  • For mouse, Right click on the "Type" command, it will pop up a menu.
  • For tablet / touch screen, "Tag-and-Hold" on "Type" command until pop up a menu.
Click "Add to Quick Access Toolbar" will add the "Type" command to QAT.
General, we can add "Type", "Lasso Select", "Eraser" and "Drawing Tools" commands to QAT.
QAT Keyboard Shortcut
QAT keyboard shortcuts are "Alt + Number":
  • Alt + 1
  • Alt + 2
  • Alt + 3

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<![CDATA[Import Evernote Tag Structure into OneNote]]>Thu, 17 Dec 2015 01:58:56 GMThttp://www.onenotegem.com/document/import-evernote-tag-structure-into-onenoteWe need 2 tools to import Evernote Tag Structure into OneNote.
  1. Use "Export Tag" feature in "Evernote Batch" to export Evernote Tag Structure File (.ets).
  2. Use "Import Tag Structure" in "Gem Navigator" in "OneNote Gem - Favorites" to import Evernote tag structure into OneNote.
  3. Use "Keyword Tags" feature in "OneNote Gem - Favorites" to view these tags with their tree.

Export Tag Structure from Evernote
We can use "Export" Tag feature in "Evernote Batch Processor" to export Evernote tag tree structure. Detail: How to Export and Import Evernote Tags with Their Tree Structure
Export Tag Structure from Evernote
Export Tag Structure from Evernote
Import .ETS File into OneNote

In "OneNote Gem - Favorites" add-in, open "OneNote Gem - Navigator" pane.
  1.     Click tag icon (Keyword Tags).
  2.     Right click on top "Tag Tree", click "Import Tag Structure" item on context menu.
  3.     Choose a .ets file in "Import Evernote Tag Structure File" dialog.
  4.     Click "Open" button.


The "Gem Navigator" will import these tags with their tree structure into OneNote.
Import .ETS File into OneNote
Import .ETS File into OneNote
After Imported
After imported into OneNote, we can see it create the tags which does not exist, it move the tags to their correct level when they exist.
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<![CDATA[What's File Printout Difference with Image in OneNote?]]>Fri, 11 Dec 2015 15:50:51 GMThttp://www.onenotegem.com/document/whats-file-printout-difference-with-image-in-onenoteWhat is OneNote Printout?

You can print file to OneNote, OneNote will save as Printout in Windows system.
You can choose the virtual printer "Send to OneNote" when you print a file from any application in Windows system, this will print the file into OneNote and save as Printout.

Printout in OneNote save as Image.
But It is difference with normal Image.
One or more pages of the Printout below are hidden. To remove this message, delete all pages of the Printout below.
One or more pages of the Printout below are hidden. To remove this message, delete all pages of the Printout below.
Printout is Ordered, Cannot be Deleted
  • Printouts are ordered in OneNote.
  • Printouts cannot be deleted in OneNote. Press "Del" or "Backspace" key just hide the Printouts, they cannot delete the Printouts.
  • OneNote 2010 will show a message - "One or more pages of the Printout below are hidden. To remove this message, delete all pages of the Printout below." after delete (hide) Printouts.
  • Printouts cannot be edited. It will be failure when you try to edit Printout.
    

How to Distinguish Between Printout and Normal Image
Whether the "Rotate" item be shown on right click menu is distinguish between Printout and Normal Image.

Printout has not Rotate item on Right Click Menu
The Printouts cannot be edited and rotate.
Printouts can be moved, resized. But cannot be edited and rotated. So, "Rotate" item don't show on right click menu.
Printout has not Rotate item on Right Click Menu
Printout has not Rotate item on Right Click Menu
Normal Image has Rotate item on Right Click Menu

Normal images can be edited, so has "Rotate" item on right click menu.
Normal Image has Rotate item on Right Click Menu
Normal Image has Rotate item on Right Click Menu
How to Convert Printouts to Images

We can use "Merge" feature in "Gem for OneNote" to convert Printouts to Images.
After merge printouts to a page, you can rotate and edit these image in that page.
How to Convert Printouts to Images
How to Convert Printouts to Images
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<![CDATA[Move Drawing, Handwriting and Ink with Image in OneNote]]>Mon, 07 Dec 2015 01:40:38 GMThttp://www.onenotegem.com/document/move-drawing-handwriting-and-ink-with-image-in-onenoteIn another document, we have described how to pin down drawing into text outline in OneNote.
In this document, we will show you how to move drawing, handwriting and ink with image.

Image inside Outline

In this example, we can see the image saved inside text outline.
Image inside Outline
Image inside Outline
Insert Text Below the Image as Caption
To lock drawing with image, we need a text paragraph.
In this example, we insert text "OneNote" below the image as caption.
Insert Text Below the Image as Caption
Insert Text Below the Image as Caption
Draw and Hand Write on OneNote Image
Now, we can begin to draw and hand write on image.
After drawn, select all inks on image ( Maybe it will select some text ).
Draw and Hand write on OneNote Image
Draw and Hand write on OneNote Image
Convert Handwriting to Drawing
On image, maybe you have some handwriting, you need to convert them to drawing.
Right click on the selection, click "Drawing" sub-item in "Treat Selected Ink As" menu item, it will convert handwriting to drawing in the selection.
Convert Handwriting to Drawing
Convert Handwriting to Drawing
Using Gem Feature to Pick Up Drawings
You can use "Pick Up" feature to pick up these drawings in selection in Gem for OneNote.
Click "Object" tab -> "Drawings" group -> "Pick Up" feature,
Gem will pick out the drawings from selection.
Now, you can see the selection change to just select drawings.
Using Gem Feature to Pick Up Drawings
Using Gem Feature to Pick Up Drawings
Anchor Drawings to Caption
After pick up drawings,
  1. Now, we select "OneNote" caption to ready attach these drawings.
  2. Next, in "Gem for OneNote", click "Object" tab -> "Drawing" group -> "Pin Down" feature.

It will anchor these drawings to "OneNote" caption.
Anchor Drawings to Caption
Anchor Drawings to Caption
Drawing Dislocated with Image when Input New Text Before Image

When we insert new text before image, we will find that these drawings don't move down with image, OneNote place them in the original position.
This cause these drawings dislocated with image.
Drawing Dislocated with Image when Input New Text Before Image
Drawing Dislocated with Image when Input New Text Before Image
Move all Drawings to its Correctly Position by One Click
For these drawings which have pinned down,  we can move them to correctly position by One Click.
In "Gem for OneNote", Click "Object" tab -> "Drawing" group -> "Refresh" feature,
This feature will move all drawings ( Pinned down already ) in current page to correctly position.
Move all Drawings to its Correctly Position by One Click
Move all Drawings to its Correctly Position by One Click
Move to Correctly Position
After click "Refresh" feature, we can see the drawings all go to its correctly position.
Move to Correctly Position
Move to Correctly Position
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<![CDATA[Recreate Evernote Notebook Stacks Tree Structure in OneNote, and Import Notes.]]>Wed, 25 Nov 2015 23:38:28 GMThttp://www.onenotegem.com/document/recreate-evernote-notebook-stacks-tree-structure-in-onenote-and-import-notesTo recreate Evernote Notebook Stacks Tree Structure in OneNote, we need 2 Tools:
  1. Evernote Batch, export Evernote Notebook Stacks Tree Structure and save as .est file.
  2. OneNote Batch, open .est file to recreate Tree Structure in OneNote, and import notes.
Export Evernote Notebook Stacks Tree Structure
At first, we need to export Evernote Notebook Stacks tree structure to a .est file by Evernote Batch Processor.
How to export Evernote notebook stacks tree structure to a .est file.

Source OneNote Tree Structure

In follow steps, you will see how to recreate Evernote notebook stacks tree structure and import Evernote notes into OneNote "Evernote" notebook.

This is the source "Evernote" notebook.
OneNote Tree Structure
OneNote Tree Structure
Open "Import Evernote Stacks" Window
In OneNote Batch:
  1. Click "Evernote" command in "Import" tab.
  2. In left side tree, check the notebook which we want to recreate Evernote tree inside it. In this example, we check the "Evernote" notebook.
  3. Choose how to save Evernote notebook: "Save as OneNote Section(s)". The Evernote notebooks will save as OneNote sections.
  4. After choose "Save as OneNote Section(s)",  A new button "Evernote Stack" will appear beside of "Start" button on the right side. Click the "Evernote Stack" button to open a "Import Evernote Stacks" window.
Open
Open "Import Evernote Stacks" window in OneNote Batch
Open Evernote .EST File
In "Import Evernote Stacks" window, click "Stack File" button to open a .EST file.
After open a .EST file, you can see the Evernote Notebook Stacks Tree structure now.
Open Evernote Notebook Stacks Tree Structure .EST File
Open Evernote Notebook Stacks Tree Structure .EST File
Recreate Tree Structure into OneNote

Click "=>" button, it will add Evernote Tree into OneNote Tree.
Now we can see:
  •     Evernote stacks converted to OneNote section groups.
  •     Evernote notebooks converted to OneNote sections.
   
Click "OK" button, "OneNote Batch" will create new section groups and sections in "Evernote" notebook according this OneNote Tree.
Recreate Evernote Notebook Stacks Tree Structure into OneNote
Recreate Evernote Notebook Stacks Tree Structure into OneNote
After Recreated

After "OneNote Batch" create tree, go back to OneNote, we can see the Evernote stacks and notebooks have been created in OneNote. The sections are empty.

Tip: You can re-arrange or move sections inside this notebook, it will not affect import Evernote notes.
After re-created Evernote Tree into OneNote
After re-created Evernote Tree into OneNote
Import Evernote Notes

Go back to OneNote Batch:
  1. Click "Evernote" command in "Import" tab.
  2. Check "Evernote" notebook on left side tree.
  3. Choose "Save as OneNote Sections(s)".
  4. Click "Evernote" icon button to list all Evernote notebooks ( Include local notebooks ).
  5. Click "Start" button to start import Evernote notes.
Import Evernote into OneNote
Import Evernote notes into OneNote
After Imported

Go back OneNote again, we will see the Evernote's tree and notes have been imported into OneNote.
After imported Evernote notes into OneNote
After imported Evernote notes into OneNote
Tip:
Because OneNote notebook and section group save as Windows folder, section save as a .one file, so your Evernote notebook name cannot include any invalid chars like :, ', " ....
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<![CDATA[How to Move OneNote Notebook between Local Disk, Personal OneDrive and SharePoint OneDrive]]>Tue, 17 Nov 2015 07:39:39 GMThttp://www.onenotegem.com/document/how-to-move-onenote-notebook-between-local-disk-personal-onedrive-and-sharepoint-onedrive
  1. OneNote local notebooks save in your local disk. They save as .one files.
  2. OneNote shared notebooks save in Personal OneDrive. They are not save in your local disk.
  3. OneNote shared notebooks save in SharePoint OneDrive.


Move OneNote Local Notebook to Personal OneDrive
To move your local notebook to Personal OneDrive, just right click on the local notebook, on the context menu, click "Share This Notebook" item.
In the Share Notebook screen. Choose "OneDrive - Personal" -> "Move Notebook"
Wait until OneNote move this local notebook to personal OneDrive, it will display a dialog - "Your notebook is now syncing to the new location".
Return back to OneNote editing mode, move mouse over the notebook, it will show its path in "OneDrive".
Tip: Using this method to move notebook, OneNote just simple copy this notebook to Personal OneDrive, the source local notebook still exists in your local disk, you need to go to local folder to delete the source notebook by yourself.

Move OneNote Local Notebook to SharePoint OneDrive

Right click on local notebook, click "Share This Notebook" on context menu.
In Share Notebook Screen, this time choose "Add a Place" -> "Office 365 SharePoint"
In the Office 365 login page, input your work or school account and password to login Office 365.

After login Office 365 SharePoint, you will find SharePoint "OneDrive - ????" and SharePoint "Sites - ????" appear in the Share Notebook screen.
Choose SharePoint "OneDrive - ???" -> Folder "OneDrive - ???"
After OneNote move local notebook to SharePoint "OneDrive - ???", it will display a dialog "Your notebook is now syncing to the new location.".
Return to OneNote editing mode, move mouse over this notebook, it will show the new location in SharePoint OneDrive.

Tip: Using this method to move notebook, OneNote just copy the notebook to SharePoint OneDrive, the source local notebook still exists in your local disk, you need to go to local folder to delete the source notebook by yourself.

Move OneDrive Notebook to Local Disk

Right click on a OneDrive notebook, click "Properties…" on context menu.
In "Notebook Properties" dialog, click "Change Location" button.
It will pop up a browse dialog to choose a location for save this notebook.
You just choose a folder in your local disk, and click "Select" button.
After OneNote move the notebook to this local folder, It will display a "Your notebook is now syncing to the new location." message.
Return to OneNote editing mode, move mouse over the notebook, it will see the notebook location is local path.
Tip: Using this method to move notebook, OneNote just simple copy this notebook to local disk, the source OneDrive notebook still exists in your OneDrive, you need to go to OneDrive to delete the source notebook by yourself.
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<![CDATA[Add Sticky Note in OneNote Page, Similar to Acrobat Comment]]>Mon, 09 Nov 2015 03:42:34 GMThttp://www.onenotegem.com/document/add-sticky-note-in-onenote-pageWhat is Sticky Note?

A sticky note has a note icon that appears on the page and a pop-up note for your text message.
"Gem for OneNote" v29 will add Sticky Note feature for OneNote.

Sticky Note Example in Adobe Acrobat Pro

Add Sticky Note in Adobe Acrobat Pro
In Abode Acrobat Pro, you can click "Sticky Note" button on the toolbar, or click "Sticky Note" button in "Comment" / "Annotations" to add a sticky note.
Adobe Acrobat Pro Sticky Note
Adobe Acrobat Pro Sticky Note
Show and Read the Sticky Note in Adobe Acrobat Pro
After create a sticky note, it will pop up note when you move mouse over the sticky note icon.
Display Adobe Acrobat Pro Sticky Note
Display Adobe Acrobat Pro Sticky Note

How to Add a Sticky Note in OneNote?
Place cursor in OneNote Page
Put the cursor in the position which we want to add a sticky note in OneNote page.
In this example: we want to create a sticky note after "paragraph".
Place cursor in OneNote Page
Place cursor in OneNote Page
Click "Sticky Note" Item in Context Menu
Right click on page, click "Sticky Note" item on context menu.
Click
Click "Sticky Note" Item in Context Menu
Write Comment in Sticky Note
It will pop up a sticky note message window. You can write comment or memo in sticky note.
Click "Save" button to save sticky note.
Write Comment in Sticky Note
Write Comment in Sticky Note
Sticky Note Icon
After click "Save" in sticky note. "Gem" will add a Sticky Note Icon in cursor position.
Sticky Note Icon
Sticky Note Icon
Display and Read Sticky Note
To display sticky note, just simple move mouse over the "Sticky Note Icon".
It will display a tip with message.
Display and Read Sticky Note
Display and Read Sticky Note
Edit Sticky Note

Right click on the "Sticky Note Icon" and click the "Stick Note" item in context menu again to edit the sticky note.

Delete Sticky Note

Just simple delete the "Sticky Note" icon in OneNote page will delete this sticky note.

Dislocation

Sticky Note like Comment feature, but it hasn't dislocation problem.
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<![CDATA[What's new in OneNote 2016?]]>Wed, 21 Oct 2015 02:01:50 GMThttp://www.onenotegem.com/document/what-is-new-in-onenote-2016Add Features:

New Quick Note
OneNote 2016 add "View" tab -> "Window" group -> "New Quick Note" feature.
"New Quick Note" feature will open a mini OneNote window.
New Quick Note
New Quick Note
Remove Features:

Scanned Image
OneNote 2016 Remove "Insert" tab -> "Images" group -> "Scanned Image" feature.
"Scanned Image" can scan a document into your notes. FYI: OneNote can search for text in scanned text.
Remove Scanned Image
Remove Scanned Image
Why remove "Scanned Image" feature?
Previous versions of OneNote had an option to insert a scanned image from a scanner. This feature wasn’t as reliable as it needed to be, especially on 64-bit machines, so we made the decision to remove it from OneNote.
Send to OneNote Tool
OneNote 2016 remove "View" tab -> "Window" group -> "Send to OneNote Tool" feature.
"Send to OneNote Tool" feature run "Send to OneNote Tool", show on Windows desktop.
Remove
Remove "Send to OneNote Tool"
Hide Features:

Send to OneNote Tool
OneNote 2016 hide the "Send to OneNote Tool".
Send to OneNote Tool
Send to OneNote Tool
You can go to "OneNote Options" window to enable it.
Check the "Place OneNote icon in the notification area of the taskbar".
Enable
Enable "Send to OneNote Tool"
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<![CDATA[How to quicly select all Subpages in OneNote]]>Sat, 17 Oct 2015 23:39:57 GMThttp://www.onenotegem.com/document/how-to-quicly-select-all-subpages-in-onenoteIf you have a lot of subpage in an OneNote main page, there are 2 ways to select all its subpages.
  • Way 1: Collapse subpages, and select the main page to select all subpages.
  • Way 2: Double click on main page to select all subpages.

Double Click on Main Page
OneNote provide 3 level page, you can make 2 level subpage.
Double click on main page to select all subpages.
Double click on OneNote main page
Double click on OneNote main page
Select All Subpages
Double click on main page, OneNote will select this main page and its all subpages.
Select all subpages
Select all subpages
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<![CDATA[Grouping OneNote Notebooks, Close or Open a Group of OneNote Notebooks.]]>Mon, 12 Oct 2015 07:36:10 GMThttp://www.onenotegem.com/document/grouping-onenote-notebooks-close-or-open-a-group-of-onenote-notebooksIf you have create a lot of notebooks in OneNote, you will find that the notebooks also need to grouping. It need to close or open a group of notebooks by one click.

OneNote Gem - Favorite now provide a set of features to create and mange OneNote notebooks. After grouping notebooks, you can close or open a group of notebooks by one click.

New Notebook Group
Click "Navigation" tab -> "Favorite" group -> "Notebook" menu -> "New Group" menu item.
It will open "New Notebook Group" dialog, input the new group name in box.
New Notebook Group
New Notebook Group
Add Current Notebook to Group
After create new group, we can see a new folder "For Test" on drop down menu "Notebook".
And you will find a new sub menu item "Add Current Notebook to Group" appear in "For Test" menu item.
Add Current Notebook to Group
Add Current Notebook to Group
Click the "Add Current Notebook to Group" sub-menu item, you can find the notebook name will list in "For Test" sub-menu item.
Notebook List in Group
Notebook List in Group
Close or Open a Group of Notebook
Open a Notebook
Click the sub-menu item - Notebook name "OneNote Test",  Gem will open this notebook. If this notebook has opened, it will skip.

Open a Group of Notebook
  • Way 1: Click on the menu item ( Group Name) "For Test", Gem will open all notebooks in this group. If notebook has opened, it will skip to open this notebook.
  • Way 2: Click sub-menu item "Open Notebooks in Group", Gem will open all notebooks in this group.


Close a Group of Notebook
Click sub-menu item "Close Notebooks in Group", Gem will close all notebooks in this group.
Close or Open a Group of Notebook
Close or Open a Group of Notebook
Notebook Group Manager
Click "Group Manager" on "Notebook" drop down menu, it will open "Notebook Group Manager" window to manage groups.
  •     New Group
  •     Delete Group
  •     Remove Notebook from a Group
Notebook Group Manager
Notebook Group Manager
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<![CDATA[Move a Notebook to Top by One Click in OneNote]]>Thu, 08 Oct 2015 23:26:18 GMThttp://www.onenotegem.com/document/move-a-notebook-to-top-by-one-click-in-onenoteSometimes, we want to move an OneNote notebook to top of notebook tree. In OneNote, we can drag and drop the notebook to top.

But, if you have a large number of notebooks, it is difficult to drag and drop.

Gem for OneNote v28 now provide features to move top or move bottom a notebook.

Select a Notebook
At first, choose a notebook we want to move to top in OneNote.
Select an OneNote Notebook
Select an OneNote Notebook
Move Notebook to Top By One Click
Next, Click "Gem for OneNote" feature "Gem" tab -> "Sort" group -> "Notebooks" menu -> "Move Notebook to Top" menu item.
This feature move current Notebook to top of OneNote notebook tree.
Move Notebook to Top
Move Notebook to Top
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<![CDATA[Create OneNote Gem Template, Apply Template to Current Editing Page.]]>Tue, 06 Oct 2015 11:42:03 GMThttp://www.onenotegem.com/document/create-onenote-gem-template-apply-template-to-current-editing-pageWe have known that the PC desktop OneNote version has "Page Templates" feature. But, from OneNote 2013, the Page Templates feature has been greatly weakened.  In the new OneNote versions, template feature is cancelled.

Gem for OneNote v28 start add Gem Template features for OneNote 2010, 2013, 2016.

Edit an OneNote Page

At first, in OneNote, edit a page and ready to make a Gem Template.
Edit an OneNote Page for Make Template
Edit an OneNote Page for Make Template
Create OneNote Gem Template

​In Gem for OneNote "Edit" tab -> "Change" Group -> "Template" Menu -> "Save as Template" feature.

And click "Template" menu again, you can find a new thumbnail of the new template appear.
Create OneNote Gem Template
Create OneNote Gem Template
Select an OneNote Page

After got the new template, you can choose an OneNote page to apply this template.
Select an OneNote page
Select an OneNote page
Apply Gem Template to Editing Page

Click the new Gem Template to apply this new template to current OneNote page.
Follow is the result after apply template.
Apply Gem Template
Apply Gem Template
Manage Gem Template
In Gem Template Manager Window, you can delete templates.
You also can set follow:
  • Apply template to page with template text.
  • Apply template to page without template text.
Template Manager
Template Manager
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<![CDATA[Enable / Disable the OneNote Favorites]]>Tue, 06 Oct 2015 00:43:33 GMThttp://www.onenotegem.com/document/enable-disable-the-onenote-favorites

OneNote Gem - Favorites has provided 4 type favorites.

  1. Favorite Pages: Add frequently-used page to favorite tab, and click the button will jump to the page.
  2. Favorite Sections: Add frequently-used section to favorite tab, and click the button will jump to the section.
  3. Favorite Section Group: Add frequently-used section group to favorite tab, and click the button will jump to the section group.
  4. Favorite Search: Add  frequently-used keyword to favorite tab, and click the button will find the keyword in OneNote books.

If you don't need any one of them. you can disable the tab in Gem Fix Tools.

Disable / Enable Tab
Open the "OneNote Gem - Favorites Fix Tools", in the "General" Options, you can switch which favorite tab to disable.
OneNote Favorite Tab Options
OneNote Favorite Tab Options
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<![CDATA[Create Outlook Appointment with selected Text in OneNote]]>Sun, 04 Oct 2015 23:56:29 GMThttp://www.onenotegem.com/document/create-outlook-appointment-with-selected-text-in-onenoteIn OneNote 2007, you can create Outlook Appointment with selected text.
But this feature has removed from OneNote 2010.

Gem for OneNote v28 now bring back in OneNote 2010, 2013 and 2016.

Select Text in OneNote
At first, select some text in OneNote, we can create Outlook Appointment with these text.
New Outlook Appointment in OneNote
New Outlook Appointment in OneNote
Create Outlook Appointment
Click "Gem for OneNote" -> "Cooperation" tab -> "Outlook" group -> "New" menu -> "New Appointment" menu item to create an Outlook appointment.

This feature also fill in Subject and appointment Body.
  • Subject: This feature fill in Outlook appointment subject with selected text. If you have selected multiple paragraph text in OneNote, it will use first paragraph to fill in appointment subject.
  • Body: This feature fill in Outlook appointment body with selected text.
Create Outlook Appointment from OneNote
Create Outlook Appointment from OneNote
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<![CDATA[Automatic Check and Remove OneNote Broken Links]]>Wed, 09 Sep 2015 09:08:25 GMThttp://www.onenotegem.com/document/automatic-check-and-remove-onenote-broken-links
Get Command Line from OneNote Batch Processor

  1. In "OneNote Batch", Click "Home" tab -> "Recovery" group -> "Check Links" feature.
  2. Right click on section tree in left side.
  3. Click "Copy Command Line to This" item on right click menu. This feature will copy command line to clipboard.
"Remove All Broken Links" Command Line
After paste to NotePad.exe from clipboard, we can pick out the "Remove all Broken Links" command line.

"C:\Program Files (x86)\OneNoteGem\NoteBatch2016\NoteBatchProcessor.exe" /RemoveBrokenLinksAll
Windows Task Scheduler

Next, we can create a Windows Task Scheduler to run "OneNote Batch Processor" to remove all broken links in OneNote every day.

  1. Go to "Windows Control Panel" -> "Administrative Tools" -> run "Task Scheduler".
  2. Click "Create Basic Task" -> enter a name for the new task.
  3. Next, choose "Daily" in Trigger.
  4. Next, set "Recur every 1 day".
  5. Next, choose Action as "Start a Program".
  6. Next, 
    in "Program/Script", select "C:\Program Files (x86)\OneNoteGem\NoteBatch2016\NoteBatchProcessor.exe".
    in "Add arguments (optional)", input /RemoveBrokenLinksAll
  7. Next, click "Finish" to create a Task Scheduler.
Run and Test a Task Scheduler

After create a scheduler, we can find "Remove OneNote Broken Links" in "Task Scheduler Library".
To test this scheduler, click "Run" Selected Item in "Action" Pane.
Windows Task Manager
We can find "NoteBatchProcessor.exe" running in Windows Task Manager.
OneNote Batch Processor Log File
When "OneNote Batch" is running in background, we can go to folder
C:\Users\Public\Documents\OneNoteGem\OneNoteBatch to open "OneNoteBatch_User.log" to view "OneNote Batch Processor" is checking which notebook now.
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<![CDATA[Check and Remove Broken Hyperlinks between OneNote Pages]]>Mon, 07 Sep 2015 11:41:17 GMThttp://www.onenotegem.com/document/check-and-remove-broken-hyperlinks-between-onenote-pages
OneNote allows you to insert Hierarchy hyperlinks. These hyperlinks allows you jumps between OneNote pages.

Hierarchy Hyperlinks Features include:
  • "Copy Link to Paragraph", this feature copy a paragraph text and link to clipboard, paste will create this paragraph text and link back this paragraph.
  • "Copy Link to Page", this feature copy a page title and link to clipboard, paste will create this page title and link back to this page.
  • "Copy Link to Section", this feature copy a section name and link to clipboard, paste will create this section name and link back to this section.


Broken Hierarchy Links

The links will be broken when you delete the target, click on the hyperlinks will cannot jump to the target.

Paragraph Target
  1. Delete paragraph "Paragraph for Link to (1)"
  2. Delete paragraph "Cell for Link to (2)"

Page Target
  1. Delete page "Page 2"
  2. Delete page "Page 3"
Broke the Hyperlinks between OneNote paragraphs
Broke the Hyperlinks between OneNote paragraphs
Broken Links between Pages
Break the Hyperlinks between OneNote Pages
Break the Hyperlinks between OneNote Pages
Check Broken Links

In "OneNote Batch", Click "Home" tab -> "Recovery" group -> "Check Links" command.

  1. In the left section tree, check the sections which we want to scan for broken links.
  2. In the "Check Link Type" group box, check the "Hierarchy Link".
  3. Options: if you want to remove broken links, check the "Remove broken link and keep text." in "Operation" group box.
  4. Click "Start" button to start scan broken links.


Check Target Scope Group Box
  • Check link target in its section
    Will check the link's target in its section. It will skip the target outside of its section.
  • Check link target in its notebook.
    Will check the link's target in its notebook. It will scan the target in sections inside of its notebook, and skip the target outside of its notebook.
"OneNote Batch" tools check and remove broken links
Remove Broken Links

If you have check the "Remove broken link and keep text." in "Operation" group box, "OneNote Batch" will remove the broken links.
After remove broken links
After remove broken links
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<![CDATA[How to make OneNote to remember the collapsed list?]]>Fri, 04 Sep 2015 08:25:24 GMThttp://www.onenotegem.com/document/how-to-make-onenote-to-remember-the-collapsed-list
OneNote can collapse and expand list, but have a strange phenomenon, OneNote sometime cannot remember the collapsed status for a list when you exit OneNote application and relaunch OneNote again.

OneNote Collapse List

In OneNote, you can collapse a multiple level list.
When you move mouse on a multiple level list, you can find out a Collapse Icon appear before the list.
OneNote Collapse List
OneNote Collapse List
OneNote Expand List

After click the collapse icon, the list will be collapsed, and the icon change to "+" ( Expand Icon ).
You can click the Expand Icon to expand the list.
OneNote Expand List
OneNote Expand List
Strange Phenomenon

OneNote has a strange phenomenon, Sometimes OneNote won't remember which lists are collapsed when you exit OneNote application and relaunch OneNote again.

When you relaunch OneNote, all the lists are expanded again.

"Gem for OneNote" Collapse and Expand Feature

If you want to make OneNote remember the collapsed lists, you can use "Gem for OneNote" feature "Collapse / Expand" to collapse the list. These features can be made OneNote remember the collapse status of the lists.

These collapse features are located in "Gem for OneNote" -> "Edit" tab -> "Change" group -> "Collapse / Expand" menu.
"Gem for OneNote" Collapse and Expand Feature
Collapse Expand
Collapse if the selected list is expanded, Expand if the selected list is collapsed.

Collapse All
Collapse all lists in current page.

Expand All
Expand all lists in current page.

Collapse all bulleted list and numbered list 
Collapse all bulleted list and numbered list in current page.

Expand all bulleted list and numbered list
Expand all bulleted list and numbered list in current page.

Collapse all bulleted list and numbered list level 1 
Collapse all bulleted list and numbered list level 1 in current page.

Expand all bulleted list and numbered list level 1 
Expand all bulleted list and numbered list level 1 in current page.
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<![CDATA[How to Dim and Undim Checked Tags]]>Wed, 02 Sep 2015 02:03:23 GMThttp://www.onenotegem.com/document/how-to-dim-and-undim-checked-tags
How to Dim Checked Tags
  1. Select some checked tags in current page.
  2. Click "Gem for OneNote" -> "Edit" tab -> "Change" group -> "Dim Tags" command.
Dim Tag
Dim Tag
The Dimmed Tags

After dimmed selected tags, we can find these tags change to grey.
Grey Tags
Grey Tags
How to Undim Tags
  1. Select some dimmed tags in current page.
  2. Click "Gem for OneNote" -> "Edit" tab -> "Change" group ->  Drop down "Dim Tags" menu ->Click "Undim tags" Item.
Undim Tags
Undim Tags
What's the use of dim tags?
Option: "Show dimmed tagged notes in the Tags Summary task pane" in OneNote Options Window.
Show dimmed tagged notes in the Tags Summary task pane
Show dimmed tagged notes in the Tags Summary task pane
Show Dimmed Tags
Checked the option to show dimmed tags in "Tags Summary" pane.
Show Dimmed Tags
Show Dimmed Tags
Hide Dimmed Tags
Unchecked the option to hide dimmed tags in "Tags Summary" pane.
Hide Dimmed Tags
Hide Dimmed Tags
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<![CDATA[OneNote remove all hyperlinks in page]]>Thu, 27 Aug 2015 09:08:09 GMThttp://www.onenotegem.com/document/onenote-remove-all-hyperlinks-in-page
Sometimes, we need to remove all the hyperlinks in OneNote page.

Gem for OneNote now provide remove all the links in the current page.

Remove all hyperlinks
Remove all hyperlinks
For example, the following page links
OneNote hyperlinks
OneNote hyperlinks
Steps:  Gem for OneNote -> "Link" -> "Hyperlink" -> "Remove", Gem will remove all the links

After remove all hyperlinks
After remove all hyperlinks
Tips:

If the text is hyperlinks like http://www.onenotegem.com/categories.html,  OneNote will automatically identify as links, so even if we remove the link from text, OneNote will also automatically recognize it as a link. If you want to disable these links, you can try another feature "Remove and Disable all Links".

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<![CDATA[How to Uninstall and Install OneNote App in Windows 10]]>Sat, 15 Aug 2015 15:21:12 GMThttp://www.onenotegem.com/document/how-to-uninstall-and-install-onenote-app-in-windows-10
Remove OneNote App with PowerShell

Start -> type "Powershell" -> Right-Click -> Run as administrator -> input follow command line

Get-AppxPackage *microsoft.office.onenote* | Remove-AppxPackage

Reinstall OneNote App in Windows Store

Run Windows Store, search "OneNote", install it.
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